Website axerecruiting Axe Recruiting
Your Search Stops Here.
About the Role
We’re hiring a high-initiative Executive Assistant fluent in Mandarin and English to operate as the founder’s right hand across live translation, targeted outreach to senior academics/industry leaders, and complex multi-time-zone logistics. You will translate in real time, open doors with professors and research leaders, and orchestrate fast-moving travel and calendars with precision.
Key Responsibilities
Live Mandarin ↔ English interpreting for meetings (in-person/virtual) and sensitive written communications.
Targeted expert outreach: identify warm paths, secure meetings with professors and senior stakeholders (e.g., Stanford, UC Berkeley, UCSF), and manage follow-through.
Calendar command: prioritize and coordinate a dynamic executive calendar across U.S./APAC time zones; manage rapid changes.
Travel architecture: plan, book, and re-plan complex domestic/international itineraries; handle visas and contingencies.
Briefing & documentation: create concise briefs, agendas, and post-meeting action notes; maintain airtight confidentiality and data hygiene.
Stakeholder communications: craft crisp, persuasive outreach and follow-ups that sustain relationship momentum.
Qualifications of Executive Assistant
Fluent Mandarin and English (spoken/written) with demonstrated on-the-spot interpreting capability.
STEM bachelor’s degree or higher (master’s/PhD welcome) from an Ivy League or peer research university.
Proven success securing meetings with hard-to-reach stakeholders (professors, lab heads, senior executives).
Executive presence, high social intelligence, and persistence without friction.
Comfortable with frequent, extended travel and shifting hours; calm under pressure.
Highest standards of discretion and judgment with sensitive information.
Nice to Have
Familiarity with U.S. higher-ed ecosystems and leading global research institutions.
Prior experience supporting a founder/CEO or PI in a high-stakes, fast-changing environment.
Performance Indicators
Conversion rate from “target name” to confirmed meeting within defined SLAs.
Calendar reliability and quality of conflict-resolution under last-minute changes.
Travel accuracy (on-time, error-free, cost-aware) across complex, multi-leg itineraries.
Quality and timeliness of briefs, follow-ups, and documentation.
Work Authorization & Travel
Work authorization: Must be authorized to work in the United States.
Travel: Domestic and international; cadence varies by the principal’s schedule (expect multi-time-zone work).
Benefits
- full benefits (medical/dental/vision), commuter benefits, travel per diems, Global Entry/TSA Pre, company laptop/phone plan, and annual professional development
How to Apply
Email your resume and a cover letter in both English and Mandarin to: [email protected]
Subject line: Executive Assistant to Founder’s Office
To apply for this job email your details to hiring@axerecruiting.com