Axe Recruiting is looking for an experienced Executive Secretary to join our client’s team and provide administrative support to the association and fund. The ideal candidate will be a highly organized and efficient individual with excellent communication skills and a strong attention to detail.

Our client, an innovative and rapidly growing organization, operates at the cutting edge of decentralized finance and blockchain technology. They are dedicated to leveraging these advancements to create inclusive and transparent financial systems. As a forward-thinking entity, they have established a significant presence in the industry and continue to drive impactful projects that align with their mission.

The Executive Secretary will be integral in ensuring the smooth operation of the organization, supporting senior leadership, and facilitating communication across various departments. This role involves managing schedules, coordinating meetings, preparing documents, and handling confidential information with the utmost discretion.

The ideal candidate will thrive in a dynamic environment and possess a proactive mindset, anticipating the needs of the executives they support. Strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently are essential for success in this role.

Responsibilities:

  • Organize and prepare all internal meetings and business activities for the association and the fund
  • Take meeting minutes and draft business correspondence for the association and the fund
  • Serve as a key contact between the association, the fund, and third parties
  • Assist with queries and requests to ensure timely and accurate information delivery and response
  • Assist board members of the association and fund management members in the decision-making process by providing support, including information collection and organization, contract review, ensuring document compliance, and managing archiving
  • Maintain confidentiality of relevant information and business secrets

Qualifications:

  • Bachelor’s degree or above in finance, law, business management, or related fields
  • Experience in secretarial work in well-known family offices, funds, investment banks, or multinational companies
  • Excellent bilingual communication and writing skills in Chinese and English
  • Familiar with the daily operations and management of family offices, VC, and PE funds
  • Result-oriented mindset, strong execution, and learning ability

To Apply:

Please send your resume and a cover letter to: [email protected] OR book a call directly HERE.

To apply for this job email your details to lara@axerecruiting.com