Operations Coordinator

Location: Austin, Texas / Toronto, Canada / Remote

About Our Client:

Axe Recruiting is partnering with a fast-growing, innovative marketing organization specializing in user engagement and event management strategies. Our client is committed to helping brands drive customer acquisition and engagement through creative event promotions and strategic partnerships. With a focus on combining cutting-edge technology and creative outreach, they work with a wide range of brands to deliver exceptional experiences that leave a lasting impact.

As they continue to grow, they are seeking an Operations Coordinator to assist with planning, coordinating, and executing dynamic events. This is an excellent opportunity for an individual eager to gain hands-on experience in event management while working with a team that thrives in a collaborative and fast-paced environment.

Role Overview:

Our client is looking for a highly organized and motivated Operations Coordinator to play a pivotal role in ensuring the smooth execution of various events. While prior experience in event management is beneficial, the ideal candidate should have strong organizational skills, a passion for event promotion, and the ability to manage multiple tasks in a fast-paced setting. The Operations Coordinator will assist with all aspects of event preparation, including vendor management, logistical coordination, and post-event follow-up.

Key Responsibilities:

Event Promotion:

• Conduct proactive cold outreach to venues, student organizations, promoters, and local groups to generate interest and participation in events.
• Build and maintain relationships with key stakeholders to extend the reach of events and increase attendance.
• Collaborate with marketing teams to ensure consistent and effective event messaging across all platforms.

Vendor and Talent Management:

• Hire and coordinate with various event vendors, such as photographers, DJs, entertainers, and other talent, to ensure all elements are covered for each event.
• Negotiate contracts and manage vendor relationships to ensure agreements align with event budgets and expectations.
• Serve as the main point of contact for vendors and talent, overseeing logistics and timelines.

Organizational Management:

• Maintain detailed, organized spreadsheets to track contacts, event budgets, schedules, and deliverables.
• Coordinate logistics such as venue setup, vendor communications, transportation, and payments.
• Ensure all event timelines are adhered to, managing any last-minute changes or adjustments as needed.

Event Execution:

• Oversee event-day logistics, ensuring all moving parts of the event are managed smoothly.
• Monitor vendors, venues, and team members to address any issues that arise during the event.
• Ensure all event components align with the overall event goals, making adjustments as needed to guarantee success.

Team Collaboration:

• Work closely with internal team members to align on event goals, deliverables, and progress updates.
• Provide regular updates on event status, challenges, and outcomes.
• Conduct post-event evaluations, offering insights for continuous improvement.

Qualifications:

• Exceptional organizational skills, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Comfortable with cold outreach, building relationships, and engaging new stakeholders.
• Proficient in using spreadsheets and organizational tools to track event details.
• Strong verbal and written communication skills.
• Ability to work collaboratively with diverse teams and external partners.
• Prior experience in event planning, promotion, or related fields is preferred, but not required.
• A proactive mindset with strong problem-solving abilities.

Compensation and Benefits:

• Salary Range: $55,000 – $75,000 USD per year, depending on experience and qualifications.
• Comprehensive benefits package, including health, dental, and vision coverage.
• Opportunities for professional growth within a fast-growing, dynamic company.
• Collaborative and supportive team environment where your contributions are valued.
• Access to unique and engaging events that you will play an integral role in bringing to life.

How to Apply:

If you’re ready to bring your organizational skills to the exciting world of event management, send your resume to [email protected].

For more information about our recruitment process and to see other opportunities, visit www.axerecruiting.com.